Purpose of Role:   

The Staff Compliance Administrator is responsible for ensuring all employee compliance requirements within the organisation are maintained in line with Irish legislation, HIQA standards, HSE requirements, TUSLA/CCU compliance, employment law, and organisational policies.

The role supports the safe and effective delivery of health and social care services by maintaining accurate staff records, monitoring mandatory compliance requirements, coordinating training compliance, and acting as a key liaison with regulatory bodies and internal departments.

Contact for Informal Enquiries: (email address removed)  

Salary:             €34,000 to €41,742 dependent on experience.

Job Type:         Part-time, Permanent 

Working Hours: 9am to 5pm- Mon, Wed, Fri

Location: Based in our office at Newlands Cross, Clondalkin D22

Reporting Relationship: This post will report to the Head of Operations 

The Company: 

Barrog Healthcare is a private health and social care provider based in Dublin with services nationwide providing residential care and day packages nationwide to enable people who need support across the areas of mental health, disability, aftercare, transitional and mainstream social care. We pride ourselves on working to support and champion both our service user's and staff and welcome applications from any person that feels they would be a good fit within our organisation. The right candidate for this role will strive to enhance the lives of the individuals by promoting their community inclusion and equal citizenship. 

Benefits

              Flexibility on working hours

              Competitive starting salary

              Annual pay increments

              Contributory Pension Scheme

              Death in Service Benefit

              Sunday overtime rate

              Access to Cycle to Work Scheme and tax-free bus/Luas/rail/coach tickets

              Access to Employee Assistance Programme (EAP)

              Promotion and development opportunities

              Support for further education and training

              Uniform provided

              Refer a friend bonus

              Discounted driving lessons

Main Duties and Responsibilities 

Key Responsibilities

Staff Compliance

• Maintain accurate, up-to-date, and fully compliant staff files in accordance with:
• HIQA standards
• HSE requirements
• TULSA Central Compliance Unit requirements
• Employment legislation
• GDPR requirements
• Conduct regular audits of employee files to ensure compliance for internal and external inspections.
• Ensure all required documentation is current and appropriately stored, including:
• Contracts of employment
• Qualifications
• References
• Identification documents
• Professional registrations
• Mandatory training records
• Garda Vetting disclosures
• Passport, visa, and work permit documentation
• Manage the Garda Vetting process for all staff members.
• Monitor Garda Vetting renewal dates and ensure renewals are completed within organisational timelines.
• Liaise with employees and management regarding outstanding vetting requirements.
• Maintain confidential vetting records in line with data protection requirements
• Support preparation for announced and unannounced inspections and audits.
• Provide requested staff compliance documentation during inspections and reviews.
• Ensure prompt follow-up on compliance actions arising from audits or inspections.
• Upload and maintain records of all staff mandatory and professional training certificates.
• Monitor expiry dates for mandatory training and notify management and staff of upcoming renewals.
• Liaise with the Training Department to coordinate and schedule:
• Internal training sessions
• External training courses
• Practical/manual handling training
• Safety-related training
• Produce compliance reports relating to staff training status.
• Ensure all staff passports, visas, GNIB/IRP permissions, and work permits are valid and up-to-date.
• Monitor expiry dates and communicate renewal requirements to staff in a timely manner.
• Maintain records relating to employment eligibility in accordance with Irish employment legislation.

Essential Qualifications & Experience

• Minimum 2 years' experience in an administrative or compliance role within healthcare, social care, or a regulated environment.
• Experience working with HIQA, HSE, or TUSLA compliance standards.
• Experience managing confidential employee documentation.

Essential Skills & Competencies

• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple deadlines and priorities.
• Strong communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Proficient in Microsoft Office and HR/compliance management systems.
• Knowledge of Irish employment compliance requirements and GDPR.

Desirable

• Experience preparing for HIQA inspections.
• Knowledge of work permit and immigration compliance processes in Ireland.
• Office-based role with regular interaction with operational teams and external agencies.
• May require occasional travel between service locations.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.