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Legal Secretary

Dublin, Dublin City
05/09/2019 (19:41)
Purcell O'Leary Recruitment
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Legal Secretary - Employment

Our Client are a leading Law Firm who greatly value their Employees and Clients. Purcelloleary have been assisgned to recruit for the role of :

Legal Secretary within the Employment group.

As Legal Secretary you will report to Assigned Partners and Fee Earners in the Employment group

The Legal Secretary wil be responsible for:

  • Providing full general secretarial support to fee earners as well as trainees;
  • Diary management, answering calls and taking clear and precise messages, sending outlook invites for meetings and conference calls;
  • Marketing - arranging travel with Frosch (Firm travel company) and preparing itineraries, presentations, binding presentations for meetings
  • preparing and submitting expenses, preparing marketing trip notes, inputting and updating contacts on Interaction;
  • Photocopying, faxing and scanning of documents and correspondence;
  • Document production - creating, editing, amending long documents to include copy typing and re-formatting lengthy documents into Firm house style, storing of correspondence and transaction documents in the appropriate electronic matter names and keeping in line with the firm's policies and style;
  • Dictaphone typing;
  • Arranging the opening of files using Falcon (file opening system);
  • AML - obtaining identification of clients/business documents and arranging closing/archiving of files;
  • Aderant – preparing prebills, liaising with Accounts re invoices, billing enquiries in Quicklook, creating narratives;
  • Preparing audit confirmations which include carrying out an audit search, obtaining relevant information from accounts department, preparing audit letter and sending to client.
  • Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines; and
  • Such other duties as the Legal Secretary may be required from time to time.

Requirement for the Legal Secretary

Strong secretarial experience.  Experience with a corporate law firm is essential.

Document production is a key responsibility and experience in this area is a must;

High degree of competency in Word, Delta View, Adobe, Outlook, Filesite (document management system) PowerPoint and Excel;  

Strong organisational and interpersonal skills;

Ability to be flexible and responsive to ongoing work priorities

Ability to plan and prioritise workload;

Attention to detail/accuracy;

Strong interpersonal and communication skills; and

A strong team player.

Our Client offers:

Competitive Salary;

Annual bonus award;

Laya Medical Insurance (Full health and dental cover paid by Firm), Life Insurance, Long Term Disability Insurance, Travel Insurance for the employee and their immediate family;

Start Date:
August 1st  
Job Reference:
Job ID:

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