Do you constantly feel as if you have too much to do and not enough time to do it in? We can all feel over-burdened at work, but if you’re always in a race against time, it might be a good idea to address the issue and consider how you can manage your time more successfully at work.
It’s not always the easiest of tasks. Especially as you don’t want to dump your tasks on someone else. But, it’s crucial that you take the necessary steps to effectively manage your workload. Not sure where to start? Well don’t worry, read on for our tips and you’ll be ahead of the game in no time.
1. Write a to-do list
It all starts with a powerful to-do list! How can you expect to work out what needs to be done and when, if you keep it all in your head? Putting pen to paper can be extremely therapeutic, especially when it comes to crossing off items once they’re complete.
You may choose to split your list into sections, especially if you have a lot of tasks to complete. Alongside this, it could be worth having one overall to-do list and then a daily version that focusses on what you can realistically achieve.
At the end of each working day, reflect on what you’ve done – hopefully by working through a list you will have managed your time more successfully. You can then prepare your to-do list for the following day, meaning you can come in feeling ready to tackle what’s in front of you!
2. Do the important tasks first
Do you ease yourself into the day with an easy, non-urgent task? Perhaps you put off anything that requires you to challenge your brain. If this is the case then it’s time to rethink your strategy. In fact, it’s suggested that you should do your most important task first.
By making inroads with an important task, even if it’s just making small progress, you’re more likely to feel productive, reach your goals and rest assured that the day has been a success.
It then means you can work on the less important and less challenging work when you’re experiencing the afternoon slump and might not be feeling overly productive.
3. Avoid any distractions
If you’re looking to manage your time more successfully at work, you may want to consider your working environment. If your office is constantly buzzing with activity and you find yourself getting sidetracked by your colleagues, you may be better off finding a quiet space to work in for a couple of hours each day.
Everyone is different and you might well be someone that can work through the noise. But if you’re not, try working from home or from a meeting room to avoid any distractions.
4. Learn to say no where possible
A great tactic for managing your time is not to take on more work than you can physically do. Saying no to people isn’t always easy. Plus, you don’t want to be seen as someone that’s work shy. But, as long as you have your reasoning, this is perfectly acceptable to do.
If in doubt, speak to your manager, or buy yourself some more time by saying you’ll complete the task within the next couple of weeks. Managing your time is all about setting expectations. Don’t say yes to deadlines you can’t realistically meet – you’re only shooting yourself in the foot.
5. Look after yourself
Finally, it’s important to prioritise your wellbeing in the workplace. If you aren’t able to manage your time effectively and are taking on more and more work, you risk burning yourself out and becoming overworked and overstressed.
Outside of work, ensure that you’re getting the recommended eight hours sleep a day, giving your body enough time to relax and recuperate. In addition, try to do some exercise if you can, as it can help to release positive endorphins and actually increase your energy levels.
Avoid overloading on caffeine or sugar in a bid to get more done or handle work-related stress. This will only make you feel worse in the long run. Plus, there’s plenty of other ways to manage your time more successfully at work.
Ready to manage your time more successfully?
Hopefully these tips should have given you some food for thought, so you can begin to consider ways in which you can manage your time more successfully at work.
Be sure to write an achievable to-do list and tackle the most important tasks first, but also look after yourself, say no when you need to and take time away from the office if you’re feeling distracted.